The Best Project Management Software For Healthcare

You’re surfing the digital world and suddenly – Project Management Software for Healthcare. Sounds heavy, right? But, hey, don’t switch channels just yet.

I’ve got a little secret.

It’s not rocket science, but more like a secret sauce to running a top-tier healthcare operation. Kinda like the cherry on top of your sundae, or the hot sauce to your nachos.

You see,

  1. You got your doctors
  2. Nurses, definitely essential
  3. The patients, of course
  4. Meds and equipment

And smack dab in the middle is this virtual superhero, the Project Management Software. It’s your ultimate tool for juggling everything, from appointments to operations and everything in between.

So kick back, grab a cup of joe, and hang tight. Because you’re about to dive deep into the world of healthcare project management software – your secret weapon to conquer the chaos.

Healthcare Project Management Software

Healthcare Project Management Software (HPPM) stands for PM tools that coordinate healthcare projects. You can use it to streamline a variety of tasks, and coordinate projects from concept to completion.

Project management software for healthcare is used in a variety of ways. It lets you assign resources, track deadlines, and generate performance reports.

Additionally, integrating FHIR services into your HPPM solution can enable seamless interoperability and data exchange between healthcare systems, improving collaboration and information sharing among different stakeholders involved in the project.

The more the healthcare sector develops, the bigger the pressure to save time and money.

This, however, should not compromise the way patient care is delivered. Thus, projects are being executed all the time, and every organization needs a tool to manage them.

Which features should your Healthcare Project Management Software offer?

IT professionals and project managers in healthcare are in the best position to decide which tool you need. They’ve shortlisted several key features.

These are the features any healthcare project haven’t tool should possess:


The healthcare management tool should be cost-effective. It should compare the cost of treatment to its benefits so that you remain within budget.

Thanks to such tools, healthcare teams make more informed decisions on how to treat patients and what to prioritize.


This is another key factor to keep in the loop. Healthcare professionals need an intuitive and easy-to-use system so that there is no additional burden in serving patients.

Involve the team, and have them test multiple tools before you choose the right project management tool for healthcare.

HIPPA compliance and security

Healthcare projects need extra security. You are working with patient data, and it is very important to protect this from unauthorized access.

Your healthcare project management tool should keep all medical information confidential. Next to it, it must be HIPPA compliant, meaning that it handles patient data only for predefined purposes.


You should be able to connect your healthcare system with other project management tools. This will help manage tasks seamlessly across platforms.

Strategic project management software should align with data records. It should also connect to accounting apps or any scheduling system you use. This will save you an incredible amount of time.

Analytics and Reporting

You also need a comprehensive reporting tool to automate analytic processes. This way, end users get all the necessary information on the progress of their treatment.

Personalization and customization

Healthcare software needs to offer both personalization and customization.

This way, the team has a unified experience across platforms and can arrange settings according to their preferences. The more customizable a tool is, the easier it will be to maximize its value.

Now that we know how important project management is, let’s check some tools that can help you manage your healthcare projects:


10-12 The Best Project Management Software For Healthcare

ClickUp is also cloud-based, which makes it perfect for large and remote teams. It is full of useful features for healthcare professionals. They don’t only manage patient information with it, but also all the inventory and documentation of their institution.

We already emphasized how important security is for the healthcare team’s organizational strategy. ClickUp is no exception to this requirement.

The Enterprise plan is SOC 2 compliant and also offers Custom roles, meaning that you can control who accesses what.

With ClickUp, you also get synchronized calendars, routine events, and drag-and-drop workload views. All needs of caregivers have been taken into account.


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Wrike’s is not a healthcare organization tool, but its powerful views make it easy to gain visibility on medical records. It is an example of good project management which you can use to store and manage patient data.

Wrike will offer you customizable workflows, cloud storage, and task automation. Healthcare professionals get to use pre-built templates and reports based on their exact needs. Of course, the tool is also secure. It offers two-factor authentication and it is fully HIPAA compliant.

Intuit QuickBase

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Intuit will bring all conventional PM features to the table. This means task management, information distribution, and great reporting. The project managers can also allocate resources and delegate tasks to ensure good project management.

Intuit has helped many medical businesses improve their medical procedures. For your peace of mind, this tool is also HIPAA compliant, and integrated with Intuit’s HIPAA Admin, Physical, and Technical Assessment app.


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ClearPoint is perhaps the most effective healthcare project tool out there. You can use it to manage unlimited projects. The tool works regardless of the applied project management methodologies. The tool blends connected tasks integrate with your legacy software and manage your database. Best of all, it does everything without IT involvement.

How will ClearPoint help project execution?

These are the features to look forward to:

  • Tracking project progress in line with time and budget. The tool shows you what has been completed, and whether or not the expectations are met.
  • Delegating tasks to the most accountable person. You can delegate responsibilities for each task or project, and follow up on the performance.
  • Performing qualitative and quantitative analysis on project progress.
  • Creating custom dashboards to monitor and evaluate multiple projects at once. This way, you can easily identify areas that need improvement.
  • Gantt charts for easy scheduling and hassle-free visualization.
  • Alerts for the team on each deadline or budget issue.


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This project management software focuses on the team, rather than the project. It will help you coordinate stakeholders and manage documentation in one location. You will find it useful even without project management experience, as it comes with a very intuitive interface. Scalability is also part of the deal – you get a tool that grows together with your business.

These are the functions at stake:

  • Calendar management. You get a personal calendar where you can manage appointments and control availability. All calendars are shareable and contain public appointment slots for your clients.
  • Access controls based on roles. With MocDoc, you decide who can log into the system and which data they can access. There is also a front office calendar that takes care of reassignment when someone is not available.
  • SMS notifications. These notifications are foremost for patients, such as appointment reminders and booking confirmations.
  • Accessibility. MocDoc makes you more accessible and trustworthy for your patients. They can reach you from any device, and get all the information they need.
  • Summaries and reports
  • A database with unlimited patient records
  • Unlimited storage
  • Records of patient visits
  • A dashboard that contains all the needed details on a patient.
  • A mobile app and tablet access
  • Immunization and vaccination reminders. MocDoc comes with IAP records and reminders based on the IAP schedule of each patient.
  • Management of expenses and income
  • Payroll management.

As you could see, MocDoc lets you manage many different aspects of a project. Abacus Health Solutions can proudly say they helped millions of users worldwide so far.


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Redbooth is another excellent healthcare project management tool. The biggest benefit of this tool is that you get to connect it to multiple databases. Thanks to this function, you can gather data from various sources and improve the performance of each project.

Next to this, Redbooth offers easy access to patient and staff information. It can be used to manage any part of the hospital’s operations.

These are the main features:

  • Pre-made communication tools for teams to stay in touch and update each other
  • Detailed timelines that track each task, and keep you posted on the progress of each project or deadline.
  • Excellent reporting capabilities where you can monitor the development of your work.
  • Automated email notifications that help you keep stakeholders involved in all relevant developments.

TenRox / Upland

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If you are looking for a project manager tool that focuses on reporting, TenRox is your winner. A distinctive advantage of the tool is also ISO-27001 and AICPA certification. These make it the most secure project manager out there.

The software program also offers other impressive features. Examples are charts, risk assessment, and budget tracking features. In such a way, it can benefit any medical facility to manage various projects. The tools are also affordably priced and easy to use.


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Nifty is a centralized one-stop-shop hub for all your project management needs. It manages both the teams and the projects and keeps information securely stored in one database. Compared to other tools that simply track project progress, Nifty also enables teams to communicate. Project managers, on the other side, have the perfect tool to assign tasks and delegate responsibilities.

The platform is simple to use and comes with a drag-and-drop interface where you can easily import information. You can organize your schedules, projects, and papers in no time. There is hardly anything else that could have been done to simplify the system. All the invested resources focus on enabling timely completion.

A feature that deserves an honorable mention is Milestones. To begin with, each team member has a prescribed function and a defined set of tasks and responsibilities. In line with those, the employee can set due dates for his projects and track the progress of objectives, be those individual or shared. It is amazing to track how milestones change color based on what has been done to accomplish the task.

Planview Projectplace

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Healthcare organizations manage projects pretty much the same way any other business does. However, they pay much more attention to security. It doesn’t take much for healthcare facilities to lose their reputation. One breach of confidential information is enough. Thus, their task management needs to be hacker-proof.

Planview has excellent security features, but that is not all there is to it. The tool fosters communication between patients and healthcare providers. It also works with Kanban boards.


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OpenProject does not only guarantee you’ll have a successful project but also gives you a user-friendly environment to work in.

It makes it as easy as possible to track project budgets, timelines, and milestones. The healthcare project IT manager has other benefits too. Examples are improved communication in the team, and expediting project timelines.

This is what it offers:

  • A robust dashboard where you can track many different aspects of a project, beginning to end
  • Detailed reports and analytic features that track progress with unparalleled accuracy.
  • A feature for online collaboration that enables team members to collaborate wherever they might be.


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Smartsheet is the healthcare project management system of the future. Some medical experts use it to manage their departmental projects. Other healthcare organizations, however, make incredible breakthroughs in patient care and new research. All thanks to the innovative tool!

The system can also be applied for:

  • Strategic planning and completion
  • People management
  • Compliance implementation
  • Communications
  • Marketing
  • Facility Openings and Renovations
  • IT Operations
  • HIPAA Regulations

Suvarna HIMS

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Suvarna HIMS stands for Hospital Information Management System. The tool, however, works for any organization in the healthcare industry, be that a small diagnostic center or a medical college. It is well-integrated, flexible, and powerful. Teams find it easy to manage projects with Suvarna, as there is little to no learning curve attached. The advantages are visible only after a few weeks of using it.

Plus, Suvarna HIMS is very affordable. You will get all the features you need to manage projects, but only pay a fraction of the expected price. It is rare even for top project management software to offer as much scalability as Suvarna does.

Your team will enjoy a laboratory information system, billing inventory, and in-patient services. The system also has controlled access to data sharing, and a neat scheduling system for all users.

What makes project management in healthcare unique?

Healthcare is a very complex and challenging area. This makes it very important to use software that can respond to all specific challenges.

Whatever action you undertake in healthcare, hundreds of people can be affected. Because of this, you need to plan and execute all actions carefully, so that there are no negative consequences.

Another very typical thing for healthcare project management is to work on several projects at once. This means that the project management team needs to monitor several deadlines. It also needs to keep more and more stakeholders informed and satisfied. This is not an easy task to accomplish.

Project management software for healthcare can help you with all of this. Caretakers minimize paperwork and manage everything on a single platform. If the healthcare project management software is based in the cloud, all patient and staff records are available all the time.

Doctors need healthcare project management software to

  • Engage with their staff and their patients will all necessary information
  • Personalize views of patient information. These tools also enable communication, scheduling, storage, and reporting.
  • Avoid technical issues related to requests for medical supplies.
  • Easily connect with labs, vendors, and other specialists.

FAQ on project management software for healthcare

What makes project management software beneficial for healthcare?

The healthcare industry is a busy field, right? Healthcare project management software offers a centralized place for all the information. So, no more chasing people around for updates or losing track in email threads.

The software will keep your team on track with deadlines, monitor budgets, and document progress. Think of it as your personal assistant. It makes everything more organized, efficient, and transparent.

How does a project management tool improve patient care?

At the end of the day, patient care is the top priority. Using project management software, healthcare providers can streamline operations.

Faster patient scheduling, organized record keeping, efficient use of resources. It all boils down to less waiting time for patients and more quality care.

Is it user-friendly for the medical staff?

Absolutely! These software systems are designed to be user-friendly. So even if you’re not super tech-savvy, there’s no need to worry.

The interface is intuitive, easy to navigate. It’s just like using any other app on your phone or computer.

Is it secure for storing patient data?

Yes, it is! Security is paramount in healthcare. The software adheres to strict security measures.

Encrypted data, two-factor authentication, regular audits, the whole nine yards. Rest assured, patient information is safe and secure.

How can it be integrated with other systems?

Integration with other systems is a breeze. The software is built to be compatible with other digital tools you’re already using.

It makes sharing data and communication across platforms easy peasy. You don’t need to juggle multiple apps anymore.

How does it help in resource management?

Efficient resource management is key in healthcare. The software helps you schedule staff, manage inventory, and allocate equipment effectively.

No more overbookings or shortages. Everything’s right there at your fingertips. Just a few clicks and you’re good to go.

How customizable is it to cater to specific healthcare needs?

The software is super customizable. Think of it as a one-size-fits-all jacket that can be tailored to fit perfectly.

You can customize it to meet your specific healthcare needs. Add or remove features, tweak the interface. It’s all up to you.

How does it assist in decision making?

Well, informed decisions are the best ones, right? The software offers real-time data and insights that help in decision making.

From patient statistics to budget allocation. Everything you need to make the best decisions for your healthcare facility.

Can it handle large volumes of data?

Oh, you bet it can! The software is designed to handle large volumes of data.

You won’t have to worry about your system crashing or slowing down. It’s like a beast that never tires.

What is the cost of implementing such a software?

The cost varies depending on the specific software and the features you need. But think of it as an investment.

The efficiency and organization the software brings will save you time and money in the long run. It’s a win-win situation.

Final thoughts on project management software for healthcare

So, there you have it.

A whirlwind tour of Project Management Software for Healthcare. It’s like a supercharged engine for your healthcare machine, right? Picture a superhero with a cape, swooping in to save the day.

Boom! Tackling appointments. Bam! Organizing supplies. Wham! Managing operations.

Isn’t it rad?

I mean, think about it. With this software,

  1. Chaos turns into calm.
  2. Confusion becomes clarity.
  3. And the whirlwind? It’s now a sweet breeze.

Sure, it’s not as simple as tying your shoelaces. But trust me, the more you get your hands dirty, the easier it gets. And before you know it, you’ll be wondering how you ever managed without it.

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