The Best Project Management Software For Healthcare

Imagine juggling a bevy of intricate tasks, stringent HIPAA regulations, with patient care on the line—all in a day’s work.

Within the bustling corridors of the healthcare industry, project management software is no longer optional; it’s crucial. Here, precision intersects with the clockwork of collaboration, echoing the heartbeat of a dynamic environment.

This article zeroes in on a lifeline for healthcare professionals: specialized project management software for healthcare.

Coursing through the veins of this niche is an intricate network—from task scheduling to clinical project collaboration—where every second, every detail, matters.

Dive into the hows and whys; grasp the essence of secure messaging for healthcare teams, or unravel the mastery behind effective resource allocation.

By the final full stop, you’ll not just understand but appreciate the spectral range of features that define this digital arsenal, tailormade for the guardians of health.

Key Takeaways Await:

  • The anatomy of healthcare-focused project management tools
  • Navigating HIPAA-compliant software solutions
  • Unleashing agile methodology in a clinical setting

Project Management Software For Healthcare

Project Management Software For HealthcareSpecialization in HealthcareKey FeaturesUser FriendlinessIntegration Capabilities
ClickUpNo (General use)Task and bug tracking, reporting, custom statusesHighGood (Many integrations including medical apps with API access)
WrikeNo (General use)Custom workflows, robust tracking, and reportingModerate to HighGood (Multiple integrations and API)
Intuit QuickBaseNo (General use)Custom app development, automationsModerate to HighVery Good (Extensive integration capabilities)
ClearPointNo (General use)Strategy tracking, reportingHighModerate (Limited integrations focused on strategy and performance tools)
MocDocYes (Hospital Management)Patient management, appointment schedulingHighModerate (Specific healthcare system integrations)
RedboothNo (General use)Task management, time tracking, visualizationHighModerate (Selected integrations including Zapier for custom workflows)
TenRox / UplandNo (General use)Resource management, financial managementModerateGood (Specific Upland Software integrations)
NiftyNo (General use)Milestones, task management, docs & filesHighGood (Standard integration offerings)
Planview ProjectplaceNo (General use)Project collaboration, Kanban boardsHighGood (Various integrations including document management)
OpenProjectNo (General use)Open Source, issue tracking, time trackingModerateModerate (Mainly other open-source integrations, API available)
SmartsheetNo (General use)Spreadsheets with PM functionality, automationHighVery Good (Broad range of integrations including medical software via connectors)
Suvarna HIMSYes (Hospital Management)Patient records, billing, inventory managementHighModerate (Mainly integrations with other healthcare systems)


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ClickUp is also cloud-based, which makes it perfect for large and remote teams. It is full of useful features for healthcare professionals. They don’t only manage patient information with it, but also all the inventory and documentation of their institution.

We already emphasized how important security is for the healthcare team’s organizational strategy. ClickUp is no exception to this requirement.

The Enterprise plan is SOC 2 compliant and also offers Custom roles, meaning that you can control who accesses what.

With ClickUp, you also get synchronized calendars, routine events, and drag-and-drop workload views. All needs of caregivers have been taken into account.


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Wrike’s is not a healthcare organization tool, but its powerful views make it easy to gain visibility on medical records. It is an example of good project management which you can use to store and manage patient data.

Wrike will offer you customizable workflows, cloud storage, and task automation. Healthcare professionals get to use pre-built templates and reports based on their exact needs. Of course, the tool is also secure. It offers two-factor authentication and it is fully HIPAA compliant.

Intuit QuickBase

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Intuit will bring all conventional PM features to the table. This means task management, information distribution, and great reporting. The project managers can also allocate resources and delegate tasks to ensure good project management.

Intuit has helped many medical businesses improve their medical procedures. For your peace of mind, this tool is also HIPAA compliant, and integrated with Intuit’s HIPAA Admin, Physical, and Technical Assessment app.


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ClearPoint is perhaps the most effective healthcare project tool out there. You can use it to manage unlimited projects. The tool works regardless of the applied project management methodologies. The tool blends connected tasks integrate with your legacy software and manage your database. Best of all, it does everything without IT involvement.

How will ClearPoint help project execution?

These are the features to look forward to:

  • Tracking project progress in line with time and budget. The tool shows you what has been completed, and whether or not the expectations are met.
  • Delegating tasks to the most accountable person. You can delegate responsibilities for each task or project, and follow up on the performance.
  • Performing qualitative and quantitative analysis on project progress.
  • Creating custom dashboards to monitor and evaluate multiple projects at once. This way, you can easily identify areas that need improvement.
  • Gantt charts for easy scheduling and hassle-free visualization.
  • Alerts for the team on each deadline or budget issue.


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This project management software focuses on the team, rather than the project. It will help you coordinate stakeholders and manage documentation in one location. You will find it useful even without project management experience, as it comes with a very intuitive interface. Scalability is also part of the deal – you get a tool that grows together with your business.

These are the functions at stake:

  • Calendar management. You get a personal calendar where you can manage appointments and control availability. All calendars are shareable and contain public appointment slots for your clients.
  • Access controls based on roles. With MocDoc, you decide who can log into the system and which data they can access. There is also a front office calendar that takes care of reassignment when someone is not available.
  • SMS notifications. These notifications are foremost for patients, such as appointment reminders and booking confirmations.
  • Accessibility. MocDoc makes you more accessible and trustworthy for your patients. They can reach you from any device, and get all the information they need.
  • Summaries and reports
  • A database with unlimited patient records
  • Unlimited storage
  • Records of patient visits
  • A dashboard that contains all the needed details on a patient.
  • A mobile app and tablet access
  • Immunization and vaccination reminders. MocDoc comes with IAP records and reminders based on the IAP schedule of each patient.
  • Management of expenses and income
  • Payroll management.

As you could see, MocDoc lets you manage many different aspects of a project. Abacus Health Solutions can proudly say they helped millions of users worldwide so far.


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Redbooth is another excellent healthcare project management tool. The biggest benefit of this tool is that you get to connect it to multiple databases. Thanks to this function, you can gather data from various sources and improve the performance of each project.

Next to this, Redbooth offers easy access to patient and staff information. It can be used to manage any part of the hospital’s operations.

These are the main features:

  • Pre-made communication tools for teams to stay in touch and update each other
  • Detailed timelines that track each task, and keep you posted on the progress of each project or deadline.
  • Excellent reporting capabilities where you can monitor the development of your work.
  • Automated email notifications that help you keep stakeholders involved in all relevant developments.

TenRox / Upland

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If you are looking for a project manager tool that focuses on reporting, TenRox is your winner. A distinctive advantage of the tool is also ISO-27001 and AICPA certification. These make it the most secure project manager out there.

The software program also offers other impressive features. Examples are charts, risk assessment, and budget tracking features. In such a way, it can benefit any medical facility to manage various projects. The tools are also affordably priced and easy to use.


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Nifty is a centralized one-stop-shop hub for all your project management needs. It manages both the teams and the projects and keeps information securely stored in one database. Compared to other tools that simply track project progress, Nifty also enables teams to communicate. Project managers, on the other side, have the perfect tool to assign tasks and delegate responsibilities.

The platform is simple to use and comes with a drag-and-drop interface where you can easily import information. You can organize your schedules, projects, and papers in no time. There is hardly anything else that could have been done to simplify the system. All the invested resources focus on enabling timely completion.

A feature that deserves an honorable mention is Milestones. To begin with, each team member has a prescribed function and a defined set of tasks and responsibilities. In line with those, the employee can set due dates for his projects and track the progress of objectives, be those individual or shared. It is amazing to track how milestones change color based on what has been done to accomplish the task.

Planview Projectplace

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Healthcare organizations manage projects pretty much the same way any other business does. However, they pay much more attention to security. It doesn’t take much for healthcare facilities to lose their reputation. One breach of confidential information is enough. Thus, their task management needs to be hacker-proof.

Planview has excellent security features, but that is not all there is to it. The tool fosters communication between patients and healthcare providers. It also works with Kanban boards.


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OpenProject does not only guarantee you’ll have a successful project but also gives you a user-friendly environment to work in.

It makes it as easy as possible to track project budgets, timelines, and milestones. The healthcare project IT manager has other benefits too. Examples are improved communication in the team, and expediting project timelines.

This is what it offers:

  • A robust dashboard where you can track many different aspects of a project, beginning to end
  • Detailed reports and analytic features that track progress with unparalleled accuracy.
  • A feature for online collaboration that enables team members to collaborate wherever they might be.


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Smartsheet is the healthcare project management system of the future. Some medical experts use it to manage their departmental projects. Other healthcare organizations, however, make incredible breakthroughs in patient care and new research. All thanks to the innovative tool!

The system can also be applied for:

  • Strategic planning and completion
  • People management
  • Compliance implementation
  • Communications
  • Marketing
  • Facility Openings and Renovations
  • IT Operations
  • HIPAA Regulations

Suvarna HIMS

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Suvarna HIMS stands for Hospital Information Management System. The tool, however, works for any organization in the healthcare industry, be that a small diagnostic center or a medical college. It is well-integrated, flexible, and powerful. Teams find it easy to manage projects with Suvarna, as there is little to no learning curve attached. The advantages are visible only after a few weeks of using it.

Plus, Suvarna HIMS is very affordable. You will get all the features you need to manage projects, but only pay a fraction of the expected price. It is rare even for top project management software to offer as much scalability as Suvarna does.

Your team will enjoy a laboratory information system, billing inventory, and in-patient services. The system also has controlled access to data sharing, and a neat scheduling system for all users.

What makes project management in healthcare unique?

Healthcare is a very complex and challenging area. This makes it very important to use software that can respond to all specific challenges.

Whatever action you undertake in healthcare, hundreds of people can be affected. Because of this, you need to plan and execute all actions carefully, so that there are no negative consequences.

Another very typical thing for healthcare project management is to work on several projects at once. This means that the project management team needs to monitor several deadlines. It also needs to keep more and more stakeholders informed and satisfied. This is not an easy task to accomplish.

Project management software for healthcare can help you with all of this. Caretakers minimize paperwork and manage everything on a single platform. If the healthcare project management software is based in the cloud, all patient and staff records are available all the time.

Doctors need healthcare project management software to

  • Engage with their staff and their patients will all necessary information
  • Personalize views of patient information. These tools also enable communication, scheduling, storage, and reporting.
  • Avoid technical issues related to requests for medical supplies.
  • Easily connect with labs, vendors, and other specialists.

FAQ On Project Management Software For Healthcare

How does project management software enhance healthcare operations?

Project management software brings method to the madness. Imagine a world where task scheduling and risk management are synched effortlessly within a HIPAA-compliant system. It’s like having an extra brain to manage all those moving parts, ensuring patient care never skips a beat.

Is healthcare project management software secure?

Security sits at the core of these tools. Developers know we’re handling sensitive data and thus bake in robust patient data security standards. Think ironclad fortresses, virtual of course, guarding your data behind layers of encryption and access controls designed to keep prying eyes out.

Can project management tools integrate with existing EHR systems?

Oh, absolutely! The top-tier software serves up EHR integration on a silver platter. It’s all about creating a seamless workflow where patient information flows smoothly between systems, reducing manual data entry and the headaches that come with it.

What about customization? Are these tools adaptable to our specific healthcare needs?

The beauty of modern project management tools is their flexibility. Customizing workflows, reports, you name it—tailoring the software to the unique pulse of your healthcare operation is not just a nice-to-have; it’s expected.

Are there project management solutions for small healthcare practices?

Size doesn’t dictate necessity here. Even the most compact medical teams benefit from the organizational prowess of tailored healthcare program reporting and medical staff onboarding systems that grow with you. Small practice or large, there’s a solution out there.

How do these tools handle compliance with regulatory standards?

Compliance is king. Any software worth its code comes engineered to juggle government health regulations and adapt as these evolve. It’s like having a compliance officer in digital form, making sure you’re not stepping over any lines.

What’s the learning curve for healthcare project management software?

Straight up, there’s a bit of a hill to climb. But don’t be deterred. Providers are boosting resources for learning their systems—think interactive tutorials, user communities, and dedicated support. And once you’ve made the climb, the view (and efficiency) is spectacular.

Does implementing project management software result in better patient care?

That’s a firm yes. Streamlined care coordination tools and enhanced team communication carve out more time for what truly matters—patient care. Better managed backend processes lead to a front-end focus on health and healing.

How do project management tools impact team collaboration within healthcare settings?

These tools are the glue of healthcare teamwork. Collaboration becomes less of a buzzword and more of an everyday reality, simplifying the how and when of teamwork. Expect fewer emails, less confusion, and more hands-on deck, all syncing smoothly.

Are there project management tools specifically designed for mobile healthcare providers?

On-the-go medicine? There’s an app for that—or a mobile platform, to be precise. Medical project tracking tools have branched out to mobile versions because healthcare doesn’t just happen in an office. Mobile compatibility is key for providers moving between clinics, homes, and hospitals.


We’ve trekked through the digital landscape where project management software for healthcare stands as a cornerstone for operational brilliance. These aren’t just tools; they’re catalysts for change—streamlining workflows, ensuring HIPAA-compliant communications, and bolstering collaborative care coordination.

Let’s recap what we’ve unpacked:

  • These systems are secure vaults, safeguarding sensitive data.
  • Customization is their middle name, ready to fit like a glove in any healthcare setting.
  • They’re compliant with the latest health regulations, practically future-proofing your practice.

Project management software for healthcare is used in a variety of ways. It lets you assign resources, track deadlines, and generate performance reports.

Additionally, integrating FHIR services into your HPPM solution can enable seamless interoperability and data exchange between healthcare systems, improving collaboration and information sharing among different stakeholders involved in the project.

In the whirlwind of healthcare, embracing technology isn’t just smart; it’s non-negotiable. So, as we close this chapter, remember: it’s about making more room for what matters—the patients. That’s the true north of any healthcare service. And with a robust project management system, that focus becomes clearer, sharper, and infinitely more achievable.

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