The best interior design project management software

So there I was, head-on in the thrilling universe of interior design project management software. Wild, right?

Imagine me, kinda like a superhero, sailing through the vast cosmos of color palettes and 3D renders. Sounds cool, doesn’t it?

Let me share something.

  • Fact One: Interior design ain’t just throwin’ some fancy stuff in a room. No siree.
  • Fact Two: Running such a project is like juggling flamingos.
  • Fact Three: Technology, our buddy, can make it feel more like juggling marshmallows.

In the next chunk of words, I’ll draw you a picture. How software is taking the madness out of the mix. How it’s turning chaos into a well-rehearsed dance. You’ll see the nitty-gritty stuff: task tracking, collaboration tools, budget monitoring, and much more.

Top project management software for interior design projects

To ensure the success of an interior design project, the designer needs to focus even on the tiniest details. Only in such a way can he deliver stellar service to his clients. For that reason, project management software comes with powerful features. These are budget tracking, reporting, testing, and many more. It also supports an agile methodology that takes projects from beginning to end without delays and problems.

When it comes to project management software, there are no good or bad solutions. These are the best-known interior design project management tools you should check:

1. Mydoma

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This project management software will help you organize and control all your work. Designers praise the automated creation of processes which helps them save lots of time. This is also a tool you can use to onboard team members, store project information, or get inspired. Better yet, Mydoma comes with a collaboration portal used by both team members and customers.

We particularly recommend Mydoma to users working on online design projects, so they can show clients what has been done. The platform can be used to sign and negotiate contracts and collect client information. You can even integrate it with a gateway tool to receive initial payments. If you are doing an e-design or working on a small project, this is the right tool for you.

Mydoma Studio comes with an excellent Project board. This board displays all project-related data in one location, also shareable with the customer. This makes interior design projects more transparent and predictable and reduces unnecessary communication. On its own, Mydoma Studio doesn’t have an accounting functionality. You need to connect it to QuickBooks to take care of accounting tasks.

These are the key benefits:

  • QuickBook integration. Thanks to it, you can generate invoices and get paid immediately.
  • Excellent design. Managing an interior design project in Mydoma is eye candy. The platform looks very elegant.
  • Unlimited access. Mydoma is best known for allowing all stakeholders (customers, contractions, etc.) to take a direct part in the process. They can contribute and see developments in real-time.
  • It is, in fact, project management software. With Mydoma, you won’t miss any of the standard project management tools. You get product sourcing, reporting, integrations, etc.

Here are the details on the pricing: Mydoma offers a 15-days free trial you can use to test its features. After that, the project management software is priced as follows:

  • Solo: $59/month for one user
  • Team: $79/month for up to 8 users
  • Agency: $129/month for unlimited users

2. Ivy

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Ivy is the main Mydoma competitor when it comes to interior design project management. It is more business-oriented, but interior designs are more and more interesting in the features it offers.

For starters, Ivy will help you organize all aspects and stages of your interior design project. With this tool, you get to:

  • Brand and personalize invoices and proposals. Clients recognize them when they see them, and they can make online payments.
  • Access their 3D Floor Planner. This is perhaps the most important tool for interior design project management. Use it to show clients how their upcoming home will look.
  • QuickBooks integration. Thanks to it, you can manage to account all around, and get paid on time.
  • Project timelines. This is where Ivy truly becomes project management software. You can add and track all phases of a project, and keep the team on the same page.
  • Task management. The project management software focuses on tasks, rather than whole projects.
  • You can upload and store files without limitations.

Ivy didn’t use to be as focused on project management as it is today. In 2018, it was acquired by Houzz and combined with their Houzz Pro management tool. In comparison to other Houzz products, Ivy is very user-friendly, and it can simplify even the most difficult tasks.

How will Ivy help with your interior design project? It has a variety of tools for 2D and 3D planning, proposal creation, purchasing, invoicing, and more. With Ivy, you can create your catalog of products and come up with mood boards on the same platform. Plus, there are several plans available, depending on your exact needs.

These are the available plans:

  • Basic $59/month ($599 when paid annually)
  • Essential $99/month ($999 when paid annually)
  • Unlimited $149/month ($1,499 when paid annually

If you need QuickBooks integration, you’ll need to pay an extra fee of $40 per month. Ivy guarantees a 30-days refund in case you are not satisfied with it.

3. Gather

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Gather is also among the best project management software solutions. Interior designers use it to save time, as they can manage all project elements in one place. You can add all logistic details, make budget updates, or determine product assembly for the clients. There will be no need to use another project management tool.

Gather will work best for an interior design project where more control and close monitoring are needed. It will improve the performance of the entire team, and help you make smarter project decisions.

These are the most prominent Gather features:

  • Library for digital resources. With Gather, you can create a list of products, materials, furniture, etc.
  • Generating reports. You can use Gather to produce different documents and design deliverables.
  • Live chat with clients. Gather keeps you in constant communication with clients, so you are alert on all changes and requests.
  • Sharing files. The project management software allows you to share and upload files.
  • Custom statuses. Gather produces insights on what you have proposed, and what has been approved or challenged.
  • Intuitive drag-and-drop interface that facilitates the work of interior designers.

Below is the pricing information:

Gather offers a 14-days free trial. After that, you can buy some of the following plans:

  • Studio (up to 5 users) $199/month or $1980 when billed annually
  • Firm (up to 10 users) $349/month or $3480 when billed annually
  • Enterprise (more than 10 users) – custom pricing for each client.

4. Design Manager

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Design Manager is a one-stop shop for project management. You can use it to manage your inventory, track purchase orders, and complete accounting tasks. The tool is very user-friendly and also offers reporting capabilities. It will work equally well for established design firms and solo interior designers. We are also talking about the pioneer project management software created in 1984. What used to be a custom tool for local designers became a nationwide software leader for cloud-based project management.

These are the key benefits to look forward to:

  • Combines project management with accounting at a fraction of the price. With this project management software, you won’t have to combine multiple tools and applications.
  • It has the most powerful and detailed reporting functions for interior design project management.
  • You can reconcile directly in the platform.

To make the most out of Design Manager, check also these functions:

  • Color-coded Statuses. These statuses help you track the progress of each item. It also ensures that all team members are on the same page.
  • Detailed reports for every interior design project. These reports will help collect accounting information and share details with your clients.
  • Purchase orders. You can generate and distribute purchase orders from the platform.
  • Invoices for your clients. The project management software lets you track expenses and generate professional invoices.
  • Online payments. With Design Manager, you can also manage online payments, receive deposits, and issue invoices.

This is what you’ll need to pay for DM interior design project management software:

  • DM Cloud – $65/month, or 10% less when charged annually
  • 30 days of a free trial

5. ClickUp

maxresdefault The best interior design project management software

ClickUp can also be used as an interior design project management system. The tool is an absolute favorite of many companies, due to its flexible and clean design. It will bring order to your hectic schedule, and ensure you have enough time to focus on creative tasks.

This is what you should expect:

  • A convenient system for client appraisal
  • A variety of smart tools that specialize in interior design project management
  • Tools for architects
  • Automated time tracking for tasks and projects
  • Agile board views that bring tasks together
  • Instant impressions and approvals of your ideas
  • Automated reminders of upcoming deadlines
  • Real-time notifications that prevent delays even for those working on multiple projects at once.
  • A task inbox where you get all notifications and assignments
  • Quickswitch and Favorites. These functions enable quick and easy overviews of your most important projects and tasks.
  • Multitask Toolbar. You can select and categorize tasks that need to be changed.
  • Access controls. You can set permissions to limit user access.
  • Slash commands. The slash commands on the keyboard let you introduce shortcuts for data formatting.
  • Customizable dashboards. The interior design project management software lets you customize everything. You can brand the working space, customize reports, and even create your custom charts.

Bets part of all, the tool is free of charge. Note, however, that the ‘Free forever’ plan only offers 100 MB of storage space. If you need more, upgrade to one of the following:

  • Unlimited – $9/month/user (or $5 when billed annually)
  • Business – $19/month/user (or $9 when billed annually).

6. Studio Designer

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Studio Designer is another robust interior design project management system. It can handle both simple and complex projects and deal with any challenge your team faces. You wouldn’t be the first interior designer to call it the perfect project management tool.

As is the case with any ‘do it all’ software, Studio Designer has a steep learning curve. You might find it overwhelming at the beginning, but the more you use it, the more value it will provide. It belongs to the group of project management solutions with both task management and accounting functions. Other than tracking project status, you can let Studio Designer manage your entire business. The functions you get are expediting, accounting, timelines, logistics, and many more.

Every interior designer who wants to be successful needs to manage his tasks. Studio Designer understands this needs, and therefore comes with the following features:

  • Accounting integrations. You can connect Studio Designer to any accounting tool you are using.
  • Reporting. You can manage invoices and accounting data.
  • Client Portal. This is the place where you can present your proposals to clients and collaborate with them.
  • Studio Capture. This is the place where you create appealing proposals. You can add descriptions, product details, and images.
  • And yet, the thing an interior designer will like the most about Studio Designer is their mobile app. All critical information on vendors and clients is available in this app. You can also use it to check your schedule and attend meetings.

The only downside to this system is that it doesn’t offer a free version or a free trial. You can only choose one of the following plans:

  • Basic ($35/month)
  • Professional ($45/month)

7. Binary Management

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Binary Management is a tool for interior designers and design companies. The interior design project management tool is cloud-based and caters to every need of the design industry. It makes the life of any interior designer easier.

There are four key functions in BM: planning, costing, reporting, and tracking. However, the tool that sets it apart from other similar systems is the ability to develop a detailed delivery plan for every stage of a project. This plan will contain all tasks, all team members and their roles, and many different schedules. Better yet, team members can create personal calendars and measure their performance. There is an array of reporting and tracking features for each phase of the design process. Thanks to them, you can pinpoint areas for improvement and make your team more efficient.

These are the main BM features:

  • Drag-and-drop delivery of projects depending on the expertise of the team member.
  • A time tracker that spots deviations in the project planning process.
  • Dedicated project calendars that can be integrated into the master schedule.
  • Several time tracking functions that notify you of any deviation or delay.
  • The master schedule also displays the availability of the team members and facilitates the delegation of tasks. You can combine all this information into a dedicated project calendar.
  • Profit and loss management with a powerful calculation tool.

Unfortunately, there is no free plan for interior designers, except for the 14-day free trial.

The pricing plans to consider afterward are:

  • $10/month or $93.60 per year
  • $20/month or $187.20 per year
  • Custom pricing for large enterprises

8. Monday

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Contrary to popular belief, Monday can work as a project management system for interior designers. The reason is its customization – you can tweak the tool until it meets your exact needs. As far as features are concerned, Monday offers the following:

  • Sharing tasks and projects with external users. You can share access with contractors, clients, freelance interior designers, and more. This way, they can see your proposals and track the progress of their projects.
  • Creating purchase orders for client approval.
  • Enhanced collaboration within the team. Monday lets the interior designer team exchange files and stays up to date on all changes.

The ‘Forever free plan’ is quite powerful in terms of features, but it only offers 100 MB of storage. For more, consider Unlimited ($5/month), Business ($12/month), or Business Plus ($19/month).

FAQ on interior design project management software

What features should I look out for in interior design project management software?

Well, a robust software should incorporate things like project tracking, the ability to store and share design assets, and a client portal for seamless communication. Also, it’s super handy if the software offers budgeting tools and timelines, so you can keep your project on track. Oh, and let’s not forget about integration with other tools you might be using, like CAD software, for instance.

How does this software streamline the workflow?

Alright, picture this: All your project details, client communication, design files, and other resources are scattered. Chaos, right? Now, with a proper project management software, all this info is centralized. That means you get to work more efficiently, communicate better, and reduce the chance of any missteps along the way. Like having your own virtual assistant, pretty cool!

Does the software cater to my specific needs as an interior designer?

Indeed, you need a software that understands your world. It should allow you to easily manage things like room measurements, furniture placements, and color palettes. It’s like having a tool that speaks your language. Trust me, this makes all the difference. Some software even offer virtual staging capabilities, turning your ideas into virtual realities!

Is it easy to use and navigate?

So, a software can have all the fancy features, but if it’s tough to use, it’s no good, right? It’s important to pick a tool that’s intuitive and user-friendly. You don’t want to be wasting your precious design time figuring out how to use a complicated tool. Remember, the software is there to make your life easier, not harder.

Can it handle multiple projects at once?

In an ideal world, you’d be working on one project at a time. But, we know that’s not how it rolls, right? Hence, your software needs to be able to handle multiple projects without breaking a sweat. It should help you juggle all your projects smoothly, allowing you to switch between them without losing any vital information.

How does it help with client communication?

Remember the client portal I mentioned earlier? It’s a game-changer. It allows your clients to see the progress of their project, review designs, and provide feedback. No more back-and-forth emails or missed calls. This way, your clients feel more involved and you get the feedback you need to create spaces that they’ll love.

What about data security?

This is a big one. Your designs, client info, all that has to be protected, right? So, make sure the software you choose is serious about data security. Features like encrypted data storage, two-factor authentication, and regular backups are key. After all, we can’t have your masterpiece designs falling into the wrong hands!

How customizable is it?

One size doesn’t fit all, especially in design. So, your software should offer a level of customization. Be it in the way you organize your projects, communicate with clients, or even in how you present your designs. Tailoring the tool to your specific needs can boost your productivity and make your work a lot more enjoyable.

Does it offer a mobile version?

Let’s be real, you’re not always at your desk, right? Site visits, client meetings, you name it. So, having a mobile version of your software can be a real lifesaver. You can update project details, respond to client queries, or even share a quick design idea on the go. It’s like carrying your office in your pocket!

What’s the learning curve like?

Finally, remember that there’s a learning curve with any new tool. The question is, how steep is it? Look for software that offers good training resources, like video tutorials, webinars, or a help center. Plus, good customer support can go a long way in easing your transition. Remember, the goal is to make your work easier, not add another chore to your list.

Conclusion on interior design project management software

There is no such thing as an all-around project management software that makes everyone happy. Especially when it comes to interior design project management, the requirements can be very specific. The interior design firm choosing the software needs an excellent understanding of which tools can work. More than anything else, interior design software is supposed to save time.

The interior design industry functioned pretty well without software in the past, but that is no longer the case. An interior design team must manage projects in line with expectations, and track project progress at any moment. Only in such a way, they remain competitive in the market. Plus, we need to remember that the teams of today don’t only manage projects. They also manage social media, national laws and regulations, and fierce competition.

Before you land on the software you like, read these recommendations:

  1. Use the free trial! If a free plan is available, don’t miss the opportunity. You need to do a trial run to know if a tool brings value to a business.
  2. Don’t listen to your accountant. Your accountant may or may not have experience with interior design, but designers know what they need. The best project management software integrates with accounting tools, so this won’t be an issue. Get your accountant’s opinion, but don’t let it be a decisive factor.
  3. Don’t jump on the first tool you try. True, it is scary to search for the perfect project management tool. But don’t get discouraged – you need something that will make your life easier, so don’t stop until you find it. You will recognize the value soon enough.
  4. Keep the team involved. The people working on a project are the people that can provide the best insights on which software you need. If you are not sure, you can even hire external vendors and advisers to help you with the decision.
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