The Best Kanban App You Should Use at Your Company

So, the other day, I was trying to find the best Kanban app out there. You know how it is, right? These days, there are like a million of them, and it’s not easy to choose the perfect one.

Anyway, I did a ton of research (you’re welcome), and now I’m gonna share my findings with you. But first, let me give you a quick rundown on what this article is all about.

  • We’ll start with a brief overview of what Kanban is, just in case you’re not familiar with it.
  • Next up, we’ll dive into the top features that make a Kanban app truly awesome.
  • And of course, we’ll wrap things up with a list of the best Kanban apps I found during my research.

Sound good? Great! Let’s jump right in and see if we can find the perfect Kanban app for you. And hey, maybe we’ll even have a little fun along the way. So, grab a cup of coffee, sit back, and let’s get started!

The World’s Most Popular Kanban Boards


Trello is well-known as being the Kanban app that allowed this management system to soar to popularity. Currently, it has maintained its title as being one of the most used tools to help with management jobs.

The advantage of Trello is that it is a free Kanban board, at least in its essential functions. It also has a pro version that gives you access to other features, including a broader customization catalog.

Clarizen Go

Clarizen Go has distinguished itself from Trello by providing trade-oriented tools. Some do not consider it a Kanban app, but it works very well for work management. As a Trello alternative, it offers much more in terms of commercial processes.


For a single payment for the entire team, ProofHub allows you to organize your projects quickly and intuitively. This Kanban tool allows you to create a road map where you can detail the deadlines for each task, as well as create as many workflows as you want.

Since it has a role management system, you can control who has the right to edit the tables.


HeySpace’s biggest feature is that it offers a powerful chat tool that is available among team members. Its main panel is divided into three categories: Tasks, chat window, and channels and members.

Interaction is the most important feature when you use HeySpace, so it is ideal for projects where a constant exchange of ideas is required, in addition to allowing you to easily edit the tasks if necessary.




If you want to organize your projects and tasks on a simple Kanban board view, then nTask is a great fit. Organize your workflows, assign cards to team members, track time, and see the visual progress with Gantt charts

It is simple to use and help teams to manage multiple projects in a single platform. Define your steps in board, or use pre-built templates to get started.



Asana is a great Kanban app with excellent design and features. Oriented to make team members feel comfortable at work, Asana offers fun animations and rewards each time a task is completed.

Asana is perfect for those who have never used a Kanban board online, and it will give them the motivation to start using it more consistently.


If you prefer to have your work organized in reports and graphics, then you should give Jira a try.

With Jira, having each task ordered and subsequently assigned to a chart will be simple, give you the ability to withdraw different types of reports depending on what you need.


A mix between Kanban and mind maps is what MeisterTask and MindMeister offer you. Having both ways of organizing the tasks at your disposal always helps the team to adapt to the new management.

Regardless of your visual option, each one will give you chat options, task scheduling, and tracking tools.


Dividing each task by hierarchy is essential if you do not want to move away from the main purpose of the team. Kanbanize gives you a graphic and an intuitive way to keep everyone focused on what is important, so you can work from the fundamental tasks to those that arise from it.

This Kanban staff tool is perfect for large organizations where the workload is larger. By dividing them into different steps, you will always know what needs to be done next.


SmartTask is an all-in-one cloud-based project management software that offers Kanban Boards feature to manage your tasks and projects. It is popular for its simple user interface. It also allows you to manage tasks with the list, calendar, and timeline views.

You can create custom project dashboards, handle multiple projects with the portfolio view, and allocate resources effectively with the workload view. SmartTask also allows you to chat instantly with your team members, video conference directly from tasks, invite clients as guest users, track time on tasks, and share files.

Zoho Projects

Thanks to the possibility of adding images to each of the tasks created with Zoho Projects, you can be constantly monitoring the members responsible for doing each task, as well as their progress with the commission.

Like any Kanban app, this allows you to divide tasks into multiple cards, assign deadlines, and have everything organized from a central system.


If you want your customers to see the status of the projects commissioned, Breeze is a Kanban board that makes it possible. Due to its simple interface, where it uses colors to highlight important elements, everyone can view and understand the workflow and its status.

Breeze also allows you to keep track of how many hours a team member has dedicated to a specific task, schedule meetings visible to the entire group, create personalized activity schedules for each client, and much more.

Kanban Tool

The name may not be the most original, but you are facing a powerful tool that does not hide what it offers. Kanban Tool is a software used by renowned companies, such as Pirelli and Cisco, to self-manage the work of the teams.

Kanban Tool has a simple graphic presentation, which allows you to drag cards to other places whenever you want. So, if a job is ready or has undergone any changes, you simply drag it to its new position. It is the Kanban method in its entire splendor. offers a complete management software with calendars, graphics, Kanban boards, maps, database, and more. The elements of the Kanban board are easy to edit, so you can monitor the tasks you consider most important, see the members who are assigned, and even invite staff to a task if you deem it necessary. Check out SoftwareHow for a detailed review of Monday.


With Scrumwise, it is very easy to deliver each job on time. This software offers integration to a Kanban board that will keep you informed of time constraints, so if you need a quick job done quickly, Scrumwise may come in handy.


Not all Kanban apps are required to have the same column design. LeanKit offers a different experience by using groups and sections with unique designs. Although adapting to this software is somewhat complicated at first, due to the fact that it is different from other Kanban formats, you will be able to manage very complex tasks after some practice.

Although the main commitment of is to offer a powerful Kanban board, it does offer more than what it appears to.

This tool has everything you need for the administration and management of large-scale projects and businesses, such as graphs and reports in real-time, collaboration systems between groups, and even control of income, expenses, and time spent.

Taiga – Make it easy and accessible

Taiga is an open-source Kanban app that maintains a simple design for its management. In addition to using this organization system, it also presents the Scrum format, so the software has the basic elements to work with both methods.


If you want to integrate a GitHub account to a Kanban board, then you need to use ZenHub. This tool is specifically designed for developers who need to quickly access GitHub repositories.


A project essentially depends on each, the individual task being completed but following everyone’s progress can be confusing. With Taskworld, everything is reduced to a single flowline as you work, which allows you to quickly monitor what remains to be done.


Smartsheet’s proposal is more complete than that of other, similar applications. It allows you to be able to centralize all your work in a single control center so you can store all important company and team data in one place, making it easy to find if needed.


Wrike offers you free access to the basic functions of a Kanban board, including task management, column editing, etc. However, if you are willing to pay the plans it offers, you will have one of the most complex tools of the entire list at your disposal.


If your team is small, you may not require numerous business management functions, but rather something simple. Flow-e removes everything you do not need to manage a small group of people, all this integrated into your Gmail or Outlook inbox.


Thanks to the way projects are visualized in Yodiz, you can accelerate the speed with which the work is completed. You can see how the main objective is completed, as the secondary tasks are performed on the board.

Do not feel overwhelmed because of the number of Kanban app options available. Each one offers something unique that can benefit you in your work. We recommend that you take your time and do your due diligence to review each one to be sure it fits your needs.

Frequently asked questions about Kanban apps

What is Kanban and how does it work?

The Kanban system is a lean approach to managing and enhancing processes. It includes breaking down larger projects into smaller ones, with each project represented by a card or ticket that is physically moved across a board as it progresses through its many phases of completion.

As a result, teams are better able to monitor their progress, locate and eliminate bottlenecks, and keep work moving smoothly.

How can a Kanban app help me manage my workflow more effectively?

An effective Kanban app can aid in the visualization of processes, the monitoring of progress, and the coordination of team efforts. You can modify your Kanban software to function better for you by changing the layout of the boards, cards, and columns.

You can manage your work in one location with the help of a Kanban software because it allows you to assign tasks, create deadlines and reminders, and integrate with other applications.

What are some popular Kanban apps available in the market?

Trello, Asana, Jira, Kanbanize,, and MeisterTask are just a few of the most well-known Kanban software out there. It’s crucial to consider your own requirements and preferences while choosing an app.

How do I choose the right Kanban app for my team?

It’s important to think about your team’s size and workflow preferences when deciding on a Kanban app, as well as the scope and complexity of your projects, your budget, and your desire for customization and integration.

Can I integrate my Kanban app with other tools such as email, calendars, or project management software?

You can consolidate your workflow and access all of your important information in one place thanks to the connectors that many Kanban apps provide with other tools like email clients, calendars, and project management software.

Is it possible to use a Kanban app for personal task management?

The answer is yes; Kanban apps can be utilized for both individual work management and team communication. Individual workloads can be better prioritized and managed when displayed on a Kanban board.

Can a Kanban app help me with agile project management?

It’s true that Kanban is frequently incorporated into agile project management frameworks. Work in progress may be monitored and managed with the use of Kanban boards, which can also be used to pinpoint bottlenecks and boost teamwork and communication.

How can I customize my Kanban board to fit my team’s workflow?

There are usually a lot of ways to tweak a Kanban software to your needs. Tags, labels, and user-defined fields can help you classify and arrange your content.

Are there any best practices for using a Kanban app effectively?

Setting clear goals and priorities, minimizing work in progress, monitoring and updating your board frequently, and actively communicating with your team to identify and address bottlenecks are all good ways to get the most out of your Kanban software.

How can I train my team to use a Kanban app for maximum productivity?

You may educate your team to use a Kanban app efficiently by providing them with training sessions or tutorials, promoting feedback and cooperation, setting clear norms and expectations, and routinely reviewing and refining the team’s workflow.

Conclusion on the best Kanban apps

We’ve journeyed together through the wild world of best Kanban apps, and I hope you’ve found the information valuable. We’ve covered a lot of ground, huh? We started with the basics of Kanban, dug into some killer features to look for, and then took a deep dive into the top contenders in the market.

To recap:

  • We learned about the importance of Kanban in project management and productivity.
  • We checked out the must-have features of a great Kanban app.
  • And, most importantly, we explored the best Kanban apps out there.

So, what’s next? Well, the ball’s in your court now! It’s time to take this knowledge and put it to good use.

My advice? Give a few of these apps a spin, see which one feels like the best fit for your needs, and then go forth and conquer your tasks with your newfound Kanban prowess. Remember, the right tool can make all the difference.

If you enjoyed reading this article on the best Kanban apps, you should check out this one about the project management framework.

We also wrote about a few related subjects like what is a war room, project management books, project management principles, project management goals, project management metrics, IT project manager, gap analysis, project management skills, and project management methodologies.


By Bogdan Sandu

Bogdan is a seasoned web designer and tech strategist, with a keen eye on emerging industry trends. With over a decade in the tech field, Bogdan blends technical expertise with insights on business innovation in technology. A regular contributor to TMS Outsource's blog, where you'll find sharp analyses on software development, tech business strategies, and global tech dynamics.

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