Finding the ideal task management app feels like searching for a productivity holy grail. With so many productivity tools and task tracking apps on the market, it’s easy to get lost. Todoist has garnered acclaim, but what if it’s not quite right for you?
Whether you seek robust project planning software or intuitive to-do list applications, my goal is to guide you through top-tier apps like Todoist.
Discover alternatives like Asana, Trello, and Microsoft To-Do to enhance your workflow.
By the end of this article, you’ll uncover solutions for efficient task prioritization, seamless calendar integration, and innovative collaboration tools.
Explore powerful features of Notion, Any.do, and many more while identifying the online task managers that cater to your specific needs and preferences.
Embark on this journey to boost your productivity and find the perfect task management apps that resonate with your unique style and goals.
Apps Like Todoist
| App | Platform | Key Features | Pricing | Integration |
|---|---|---|---|---|
| Notion | iOS, Android, Web, Windows, Mac | All-in-one workspace, databases, note-taking, task management | Free, Personal Pro ($4/month), Teams ($8/month) | Slack, Google Drive, Zapier |
| ClickUp | iOS, Android, Web, Windows, Mac | Tasks, docs, goals, time tracking, team collaboration | Free, Unlimited ($5/user/month), Business ($12/user/month) | Google Drive, Slack, Zapier, Outlook |
| TickTick | iOS, Android, Web, Windows, Mac | Task management, calendar views, habit tracker, Pomo Timer | Free, Premium ($2.79/month) | Google Calendar, Zapier |
| nTask | iOS, Android, Web | Task/project management, timesheets, risk management | Free, Premium ($2.99/user/month) | Slack, Google Calendar |
| Evernote | iOS, Android, Web, Windows, Mac | Note-taking, task management, document scanning | Free, Personal ($7.99/month), Professional ($9.99/month) | Google Drive, Slack, Outlook |
| Smartsheet | Web, iOS, Android | Project management, automation, reporting | Pro ($7/user/month), Business ($25/user/month) | Google Drive, Slack, Microsoft Office integrations |
| OmniFocus | iOS, Mac | Advanced task management, GTD-based | From $4.99/month or $49.99/year | Siri Shortcuts, Calendar integration |
| Microsoft OneNote | iOS, Android, Web, Windows, Mac | Note-taking, linking, tasks, collaboration | Free | Outlook, Office 365 |
| Microsoft To Do | iOS, Android, Web, Windows | Task management, reminders, lists | Free | Outlook, Office 365 |
| Remember the Milk | iOS, Android, Web, Windows, Mac | Tasks, reminders, tagging | Free, Pro ($39.99/year) | Gmail, Evernote, Google Calendar |
| Wrike | iOS, Android, Web, Windows, Mac | Project management, time tracking, Gantt charts | Free, Professional ($9.80/user/month), Business ($24.80/user/month) | Salesforce, Slack, Google Drive |
| Google Calendar | iOS, Android, Web | Scheduling, event reminders, task management | Free | Google ecosystem integrations |
| Trello | iOS, Android, Web, Windows, Mac | Kanban boards, task management, automation | Free, Business Class ($10/user/month), Enterprise ($17.50/user/month) | Slack, Google Drive, Zapier |
| Things 3 | iOS, Mac | Task management, calendar integration, smooth UI | $9.99 (iPhone), $19.99 (iPad), $49.99 (Mac) | Calendar integration, email to Things |
| Zoho Projects | iOS, Android, Web | Task/project management, time tracking, Gantt charts | Free, Premium ($5/user/month), Enterprise ($10/user/month) | Google Drive, Zapier, Slack |
| monday.com | iOS, Android, Web, Windows, Mac | Task/project management, automation, collaboration | Individual (Free), Basic ($8/user/month), Pro ($16/user/month) | Slack, Google Calendar, Zoom |
| Basecamp | iOS, Android, Web, Windows, Mac | Project management, team collaboration, message boards | Personal (Free), Business ($99/month) | Google Docs, Slack, Zapier |
| Any.do | iOS, Android, Web, Windows, Mac | Task management, calendar, reminders | Free, Premium ($5.99/month) | Google Calendar, Slack, Zapier |
| Asana | iOS, Android, Web | Task/project management, timelines, collaboration | Basic (Free), Premium ($13.49/user/month), Business ($30.49/user/month) | Slack, Google Drive, Zapier |
Notion
Notion is a versatile productivity tool that integrates task tracking, note-taking, and team collaboration features. Its flexibility allows users to design custom workflows and databases to suit their unique needs.
Best Features:
- Customizable templates
- Drag-and-drop functionality
- Team collaboration
- Integrated databases
What we like about it: Notion’s customizable templates are highly praised. Users can tailor their workspace to meet personal and professional needs, making it an all-in-one solution for many.
ClickUp
ClickUp promises a comprehensive task tracking experience with a myriad of features designed to enhance productivity. Whether you’re managing a team or organizing personal projects, ClickUp is versatile and powerful.
Best Features:
- Customizable views (List, Board, Calendar)
- Task automation
- Goal setting
- Time tracking
What we like about it: The customizable views stand out. Users can switch between different layouts to find what suits their workflow best, ensuring a tailored task management experience.
TickTick
TickTick merges a clean interface with powerful features to offer a well-rounded task management solution. Its simple design belies the sophisticated tools available for efficient task tracking.
Best Features:
- Smart scheduling
- Habit tracker
- Calendar integration
- Pomodoro timer
What we like about it: The integrated habit tracker is a standout feature, allowing users to build and maintain productive habits effortlessly alongside their task lists.
nTask
nTask is a comprehensive task management app aimed at improving both individual productivity and team collaboration. Its feature set is designed to cover all aspects of project management.
Best Features:
- Detailed project planning
- Risk management
- Gantt charts
- Meeting management
- Time tracking
What we like about it: The Gantt charts are particularly well-received. They provide a visual representation of project timelines, making it easier to manage and allocate tasks effectively.
Evernote
Evernote stands out as a leading note-taking and organizational tool. It’s ideal for capturing ideas, managing projects, and prevailing in a clutter-free workflow.
Best Features:
- Web clipping
- Notebook system
- Document scanning
- Cross-platform sync
What we like about it: Web clipping is the most appreciated feature. It allows users to save articles, webpages, and notes directly from their browser, compiling information efficiently.
Smartsheet
Smartsheet bridges traditional spreadsheets and project management software to deliver a unique, flexible tool for managing tasks and projects. Perfect for teams who love structure and data.
Best Features:
- Grid-based interface
- Automation workflows
- Detailed reporting
- Resource management
What we like about it: Automation workflows are highly esteemed, allowing users to automate repetitive tasks and focus on more strategic work. It boosts efficiency significantly.
OmniFocus
OmniFocus is an advanced task management application tailored for individuals seeking rigorous organization and productivity. This app dives deeply into task details and complex workflows.
Best Features:
- Task review system
- Custom perspectives
- Project hierarchy
- Siri shortcuts
What we like about it: The task review system ensures nothing is overlooked. It allows users to periodically review tasks, refocusing efforts where they are most needed.
Microsoft OneNote
Microsoft OneNote operates as an efficient note-taking app within the Microsoft ecosystem. Ideal for students, professionals, and note-takers of all types.
Best Features:
- Sectioned notebooks
- Multi-user collaboration
- Embedded media
- Handwriting support
What we like about it: Users appreciate the sectioned notebooks, which allow for a highly organized and easily navigable note-taking experience.
Microsoft To Do
Microsoft To Do is a straightforward task management tool designed for easy task tracking and integration with Microsoft services.
Best Features:
- Daily planner
- Shared lists
- Sync with Outlook
- Reminders and due dates
What we like about it: Integration with Outlook is exceptionally useful, allowing users to manage their emails and tasks seamlessly within a single platform.
Remember The Milk
Remember the Milk is a flexible, user-friendly task management tool for busy individuals and teams needing efficient task organization.
Best Features:
- Smart lists
- Location-based reminders
- Email tasks
- Integrations with other apps
What we like about it: Location-based reminders ensure that tasks pop up in relevant contexts, making it easier to remember and complete tasks based on where you are.
Wrike
Wrike is a comprehensive project management software that excels at team collaboration and project tracking, fitting many organizational needs.
Best Features:
- Gantt charts
- Time tracking
- Customizable dashboards
- Real-time updates
What we like about it: The customizable dashboards allow for a tailored experience, presenting the most relevant information at a glance, enhancing overall productivity.
Google Calendar
Google Calendar serves as a core scheduling tool within the productivity realm, making it easy to manage appointments and deadlines.
Best Features:
- Event reminders
- Meeting scheduling
- Calendar sharing
- Integration with other Google apps
What we like about it: The ability to schedule and share events is frequently highlighted, making coordination with teams and family a breeze.
Trello
Trello offers an intuitive task management system using visual boards to organize projects and tasks. It’s simple yet powerful for both personal and team use.
Best Features:
- Customizable kanban boards
- Drag-and-drop interface
- Card functionalities
- Power-ups (integrations)
What we like about it: The most praised aspect is the drag-and-drop interface, which allows for effortless task organization and dynamic project management.
Things 3
Things 3 is a beautifully designed task management app offering simplicity and power for individual productivity.
Best Features:
- Project and task management
- Daily review system
- Deadline setting
- Natural language input
What we like about it: The daily review system is particularly appreciated, helping users stay on top of their tasks and remain organized with minimal effort.
Zoho Projects
Zoho Projects is an extensive project management tool facilitating team collaboration and detailed planning.
Best Features:
- Task automation
- Gantt charts
- Time tracking and billing
- Collaboration tools
What we like about it: Task automation is a standout feature, allowing for streamlining repetitive processes and saving valuable time for more strategic work.
monday.com – Work Management
monday.com delivers a flexible work management platform designed to suit various organizational needs from project planning to execution.
Best Features:
- Custom workflows
- Timeline views
- Automation capabilities
- Team collaboration
What we like about it: The custom workflows feature is highly valued, enabling organizations to tailor processes to fit their exact requirements.
Basecamp
Basecamp excels as a project management tool offering simplistic yet effective solutions for team collaboration and project oversight.
Best Features:
- To-do lists
- Document sharing
- Chat rooms
- Scheduling
What we like about it: The integrated to-do lists are highly effective, simplifying task assignment and monitoring progress for teams and individuals alike.
Any.do
Any.do is a widely popular to-do list application designed for both individuals and teams soliciting a blend of simplicity and efficacy.
Best Features:
- Daily planner
- Voice entry
- Shared lists
- Reminder alerts
What we like about it: The shared lists feature stands out, enabling seamless collaboration by allowing users to share and update task lists with others in real-time.
Asana
Asana is a comprehensive project management software that simplifies team collaboration and task tracking, improving project execution and visibility.
Best Features:
- Task assignments
- Due dates
- Project timelines
- Team dashboards
What we like about it: Its team dashboards are crucial, offering a clear overview of project progress, enhancing communication, and ensuring tasks are completed efficiently.
FAQ On Apps Like Todoist
What are some of the best apps like Todoist?
Several apps cater to diverse productivity needs. Asana, Trello, Microsoft To-Do, Any.do, and Notion offer robust features for task management.
ClickUp and Remember The Milk also stand out, providing versatility and comprehensive tools for personal and professional productivity.
Why would I need an alternative to Todoist?
You might need an alternative to Todoist for features that better suit specific workflows, preferences, or integration needs. Some apps like Wunderlist, Monday.com, and Evernote may provide unique functionalities such as advanced Kanban boards or deeper collaboration options.
How do these apps compare in terms of user experience?
User experience varies across task management apps. Microsoft To-Do offers a clean interface, while Notion provides extensive customization.
Trello’s visual Kanban boards can be intuitive for project planning. The right choice depends on personal preferences and specific task organizational needs.
What kind of features should I look for in a Todoist alternative?
Essential features include task prioritization, goal setting, calendar integration, and collaboration tools.
Look for additional functionalities like Pomodoro timers, habit tracking, and Eisenhower matrix. This helps to ensure the app aligns with your productivity strategies and enhances overall efficiency.
Are these productivity tools effective for team collaboration?
Yes, many task tracking apps like Asana, Trello, and Monday.com are designed with team collaboration in mind.
Features such as file sharing, comment threads, and real-time updates make these tools effective for managing team projects and enhancing communication within teams.
Can these apps sync with other software I use?
Most productivity tools offer broad integration capabilities. Google Calendar, Outlook, and Evernote often sync seamlessly. Notion and ClickUp can integrate with various apps. Checking each app’s compatibility with your existing software ecosystem ensures a smoother workflow.
What are the costs associated with these apps?
Costs can vary. Several task management apps like Microsoft To-Do offer free versions with essential features.
Paid tiers generally provide additional functionalities, advanced reporting, and premium support. Pricing structures typically range from free to subscription-based models, tailored to individual or team needs.
Are these apps available on both iOS and Android?
Yes, most to-do list applications like Any.do, TickTick, and OmniFocus are available on both iOS and Android. Ensuring cross-platform availability allows for seamless access to your tasks and projects from various devices, enhancing productivity on the go.
How secure are these apps in terms of data privacy?
Data privacy is a crucial consideration. Reputable apps like Todoist, Asana, and Notion use encryption and comply with standards like GDPR. It’s important to review each application’s privacy policy and security measures to ensure your data is protected.
Do these apps offer offline functionality?
Offline functionality is a valuable feature. Todoist, ClickUp, and Evernote allow users to manage tasks without an internet connection. This ensures continuous productivity even in areas with limited connectivity, making them ideal for remote work and travel situations.
Conclusion
Discovering apps like Todoist can significantly elevate your productivity game. By exploring task management apps such as Asana, Trello, and Microsoft To-Do, you’ll uncover features that might align better with your specific needs. Whether you require detailed project planning software, seamless calendar integration, or robust collaboration tools, these options provide diverse functionalities to optimize your workflow.
Keep these considerations in mind:
- Customization: Tailor your experience with apps like Notion.
- Flexibility: Enjoy the versatility of ClickUp and Any.do.
- Collaboration: Enhance team projects with Monday.com.
Key Benefits:
- Seamless task prioritization.
- Effective goal setting.
- Enhanced data security and offline capabilities.
In essence, venturing beyond Todoist opens doors to unique tools that cater to various productivity styles. This journey through alternatives equips you with the knowledge to choose the perfect online task manager that aligns with your organizational preferences. Elevate your productivity—we’ve covered the essentials, now it’s your turn to explore.
If you liked this article about apps like Todoist, you should check out this article about apps like Prezi.
There are also similar articles discussing apps like Freedom, apps like Microsoft Teams, apps like Basecamp, and apps like Doodle.
And let’s not forget about articles on apps like Google Calendar, apps like Airtable, apps like Monday, and apps like ClickUp.
