Imagine a world where your busy schedule seamlessly aligns with those you’re meeting. No back-and-forth emails. No missed connections. Enter the landscape of online scheduling tools—a suite of apps like Calendly that transform your calendar management from chaotic to coordinated.
In this digital age, efficient appointment booking software can make or break productivity. Your time is invaluable, and managing availability shouldn’t steal it.
That’s why more professionals are turning to meeting schedulers that offer features like automated reminders, calendar integration, and customizable booking pages.
So, what sets these tools apart? As an app developer navigates through this innovative space, I understand the nuances of effective scheduling. By the end of this article, you’ll discover the best alternatives to Calendly, fully equipped to handle both personal and team scheduling needs.
We’ll dive into the top calendar management apps, explore their unique offerings, and help you find the perfect fit for your scheduling requirements. Let’s revolutionize your productivity together.
Apps Like Calendly
| App Name | Best For | Key Features | Pricing | Integrations |
|---|---|---|---|---|
| Doodle | Group scheduling and meeting polls | Poll-based scheduling, meeting integration | Free, Paid plans start at $6.95/user/mo | Google Calendar, Office 365, Slack, Zapier |
| Picktime | Small businesses and service providers | Calendar management, multi-location support | Free | Google Calendar, Outlook, Zoom, PayPal |
| Clockwise | Team scheduling and focus time optimization | Focus time, automatic scheduling, calendar sync | Free, Premium plans at $6.75/user/mo | Google Calendar, Slack, Zoom |
| Zoho Bookings | SMBs and freelancers needing customization | Custom bookings, CRM integration, reminders | Free, Paid plans start at $6/user/mo | Zoho Suite, Google Calendar, Microsoft Teams |
| Appointlet | Marketing and sales teams | Customizable booking pages, reminders | Free, Paid plans start at $8/user/mo | Google Calendar, Outlook, Zoom, Zapier |
| Mixmax | Gmail users looking for email integration | Email tracking, scheduling, templates | Free, Paid plans start at $24/user/mo | Google Calendar, Salesforce, Slack, Zoom |
| SimplyBook.me | Online booking and management tool | Website widgets, client app, custom features | Free, Paid plans start at $9.90/mo | Google Calendar, Zoom, PayPal, Stripe |
| Squarespace Scheduling | Website owners looking for built-in scheduling | Calendar sync, client management, payment processing | Paid plans start at $12/mo | Google Calendar, Outlook, Zoom, Stripe |
| Setmore | Small business with multiple staff | Calendar management, class booking, payments | Free, Paid plans start at $12/user/mo | Google Calendar, Zoom, Stripe, PayPal |
| Jotform | Form-based scheduling needs | Forms, online booking, payments | Free, Paid plans start at $24/mo | Google Calendar, PayPal, Zapier |
| Square Appointments | Service-based industries | Online booking, invoicing, payments | Free, Paid plans available | Google Calendar, Square POS, Google Analytics |
| Chili Piper | Sales scheduling and lead distribution | CRM integration, lead routing, automated scheduling | Paid plans start at $15/user/mo | Salesforce, Google Calendar, Outlook, HubSpot |
| Acuity Scheduling | Customizable booking solutions | Client management, calendar sync, payments | Paid plans start at $15/mo | Google Calendar, Outlook, Zoom, Stripe |
| Outreach | Sales engagement with scheduling options | Email and call scheduling, integrations | Custom pricing | Salesforce, Google Calendar, Slack, Zoom |
| OnceHub Inc. | Advanced scheduling, sales, and marketing | Calendar sync, chat scheduling, CRM integration | Free, Paid plans start at $10/user/mo | Google Calendar, Salesforce, Zoom |
| Salesloft | Sales engagement and scheduling | Email tracking, meeting scheduling, CRM integration | Custom pricing | Salesforce, Google Calendar, Outlook, Zoom |
Doodle
Doodle simplifies finding meeting times that work for everyone, perfect for team scheduling. It’s an intuitive tool for coordinating schedules and is especially useful for larger groups.
Best Features:
- Group Polls
- Time Zone Detection
- Automated Reminders
What we like about it: The group polls feature makes it easy to find common availability among multiple participants.
Picktime – Scheduling Software
Picktime offers an all-in-one scheduling solution, integrating with various calendar platforms. It excels in managing appointments with clients, teams, and resources.
Best Features:
- Resource Management
- Integration with Multiple Calendars
- Customizable Booking Pages
What we like about it: The resource management aspect allows for booking rooms, equipment, and more, in addition to appointments.
Clockwise
Clockwise optimizes your calendar by automatically organizing meetings, deep work time, and personal events. This AI-driven tool rearranges your schedule to maximize productivity.
Best Features:
- Calendar Optimization
- Focus Time Scheduling
- Team Calendar Management
What we like about it: The AI-driven calendar optimization that provides uninterrupted focus time is a standout feature.
Zoho Bookings
Zoho Bookings offers a comprehensive appointment scheduling system, ideal for businesses. It integrates with the Zoho suite and other popular calendar platforms.
Best Features:
- Client Notifications
- Calendar Integration
- Automated Reminders
What we like about it: The tight integration with Zoho’s suite makes it highly functional for existing Zoho users.
Appointlet
Appointlet is a versatile scheduling tool designed for businesses that need to manage client bookings efficiently. It offers seamless integration with various calendars and CRM systems.
Best Features:
- Automated Scheduling
- Customizable Booking Pages
- Client Notifications
What we like about it: The integration with CRM systems helps streamline the entire booking and follow-up process.
Mixmax
Mixmax enhances your email productivity, offering scheduling and automation features directly within your Gmail. It’s designed to streamline your workflow.
Best Features:
- Email Tracking
- Automated Reminders
- Scheduling Directly in Emails
What we like about it: The ability to schedule meetings directly within emails is a game-changer for efficiency.
SimplyBook.me
SimplyBook.me offers a comprehensive online booking solution for all business types. It includes unique features like service add-ons and promotions.
Best Features:
- Service Add-ons
- Custom Promotions
- Booking Widgets
What we like about it: The service add-ons and custom promotions features make it a standout for service-oriented businesses.
Squarespace Scheduling
Squarespace Scheduling provides professional scheduling services directly integrated with Squarespace websites, perfect for business owners looking for a seamless experience.
Best Features:
- Website Integration
- Automated Reminders
- Payment Processing
What we like about it: The integration with Squarespace websites enhances the overall user experience, simplifying the appointment scheduling process.
Setmore Appointment Scheduling
Setmore offers robust appointment scheduling capabilities for small businesses, including staff management and client notifications.
Best Features:
- Staff Management
- Automated Reminders
- Customizable Booking Pages
What we like about it: The comprehensive staff management features are designed to streamline operations for businesses with multiple employees.
Jotform
Jotform’s scheduling functionalities allow you to create customizable booking forms that integrate with various calendar systems, making appointment setting easy for users and clients.
Best Features:
- Customizable Booking Forms
- Calendar Integration
- Automated Notifications
What we like about it: The customizable booking forms enable tailored scheduling solutions for various business needs.
Square Appointments
Square Appointments simplifies booking for businesses. It integrates with Square’s payment processing, making it ideal for service-based businesses that require upfront payments.
Best Features:
- Payment Processing
- Automated Scheduling
- Client Notifications
What we like about it: The seamless integration of payment processing and appointment scheduling is crucial for service-oriented businesses.
Chili Piper, Inc.
Chili Piper specializes in meeting scheduling for sales teams, featuring automated booking and routing capabilities that enhance lead conversion rates.
Best Features:
- Lead Routing
- Automated Scheduling
- Real-Time Notifications
What we like about it: The lead routing feature optimizes scheduling for sales teams, improving response times and conversion rates.
Acuity Scheduling
Acuity Scheduling simplifies the appointment booking process with advanced features like client intake forms and payment integration, ideal for businesses of all sizes.
Best Features:
- Client Intake Forms
- Payment Integration
- Automated Reminders
What we like about it: The ability to integrate client intake forms and payments creates a seamless booking experience.
Outreach
Outreach is a robust sales engagement platform that integrates scheduling features, enhancing productivity and lead management for sales teams.
Best Features:
- Sales Integration
- Automated Scheduling
- Lead Management
What we like about it: The sales integration capabilities streamline the scheduling and follow-up process for sales professionals.
OnceHub Inc.
OnceHub leverages advanced scheduling capabilities to streamline appointments. It offers robust calendar integrations and automated booking workflows.
Best Features:
- Workflow Automation
- Calendar Integration
- Customizable Booking Forms
What we like about it: The advanced workflow automation improves efficiency and reduces administrative burdens.
Salesloft
Salesloft integrates scheduling features within its sales engagement platform, offering tools to enhance lead management and meeting coordination.
Best Features:
- Lead Management
- Automated Scheduling
- Real-Time Notifications
What we like about it: The seamless lead management capabilities ensure that sales teams can efficiently coordinate meetings and follow-ups.
Zoho Corporation
Zoho Corporation provides a suite of tools including its scheduling software, which integrates seamlessly with other Zoho products for a comprehensive business solution.
Best Features:
- Full Suite Integration
- Automated Scheduling
- Client Notifications
What we like about it: The integration with other Zoho products ensures a cohesive experience for users within the Zoho ecosystem.
FAQ On Apps Like Calendly
What features do apps like Calendly offer?
These scheduling tools excel with automated reminders, customizable booking pages, and availability management.
They sync seamlessly with Google Calendar, Outlook, and other calendars. Payment processing and real-time time zone detection also come integrated, making your calendar management truly effortless.
Can you integrate these apps with other software?
Absolutely. Many offer API integration and CRM integration. This lets you connect to Google Calendar, Outlook, and even platforms like HubSpot Meetings. Your calendar coordination becomes streamlined across all your tools.
Are there free versions available?
Yes, many apps provide free tiers. For smaller teams, these free scheduling apps still offer automated scheduling and basic features. They allow you to test the waters before committing to a paid plan with advanced capabilities.
Do these apps support mobile use?
Definitely. Most of these platforms offer mobile apps. This enhances on-the-go calendar management. Mobile app support ensures that you can manage appointments and integrations anywhere, at any time.
How secure are these scheduling tools?
Security is a top priority. They generally include user permissions, SSL encryption, and automated security updates. Client scheduling data and personal information remain protected through advanced security measures.
Can these tools handle team scheduling?
Yes, team scheduling is streamlined with these apps. They offer features like multi-user scheduling and user permissions. This makes it simpler to manage collective availability. Teams can use shared calendars and booking analytics.
Is it possible to customize the booking experience?
Customization is key. Many tools provide customizable booking pages. From branding to appointment types, you have control. Tailor the client experience to reflect your brand and meet your specific scheduling needs.
How effective are the automated reminders?
Highly effective. Automated reminders can be customized to your preference. They significantly reduce no-shows and keep everyone on the same page. These reminders can be configured for emails, SMS, or even mobile notifications.
Do they provide analytics and reporting?
Yes, booking analytics is a common feature. Metrics are provided on appointments booked, client engagement, and peak scheduling times. This data helps in improving efficiency and understanding customer patterns.
Can clients reschedule or cancel their appointments easily?
Yes, flexibility is a core feature. Rescheduling and cancellation options are offered. These can be managed through email links or a customer portal. This ensures a seamless experience for your clients and optimizes your schedule.
Conclusion
In the ever-evolving landscape of appointment booking software, apps like Calendly offer a gateway to streamlined calendar management and efficiency. By leveraging features such as automated reminders, customizable booking pages, and API integration, these tools transform chaotic scheduling into a seamless experience.
Online scheduling tools don’t just save time; they empower you to focus on what truly matters—your core tasks. Whether you’re a solo entrepreneur or part of a larger team, capabilities like multi-user scheduling, CRM integration, and robust user permissions ensure that everyone stays on the same page.
Integration with Google Calendar or Microsoft Outlook simplifies availability coordination, while booking analytics provide actionable insights into your scheduling patterns. With a range of free scheduling apps and scalable solutions, there’s a fitting tool for every need.
Unlock the potential of your time management with calendar sharing apps that prioritize flexibility, customization, and security. Discover the perfect fit for your needs and watch your productivity soar.
With over a decade in the tech field, Bogdan blends technical expertise with insights on business innovation in technology.
A regular contributor to TMS Outsource's blog, where you'll find sharp analyses on software development, tech business strategies, and global tech dynamics.
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